Frequently Asked Questions
What is the maximum number of people The Butterfly Pavilion can accommodate?
Our venue will hold up over 250 of your guests inside with either a DJ or a band and dance floor. For much larger parties, please request a custom quote.
Can I come take a tour of The Butterfly Pavilion?
Yes! We offer tours Monday through Saturday by appointment only. Other times may be available, just ask.
How many tables and chairs are available to use?
We have dining seating for 250 guests. Additional seating may be available.
Are you open to working with vendors not on your preferred list?
Yes! We welcome working with different vendors. We will require that they present additional documentation before they perform their services at our venue. All vendors are required to carry appropriate liability insurance.
How many other events will take place the day of our event?
We believe in only hosting one event per day.
Do you provide linens, decor, or any tableware?
Our beautiful tables look wonderful without linens. We do have some limited decor available.
Is a wedding coordinator included in our rental package?
No, we do not include a wedding coordinator in your package at this time. We have a list of different wedding coordinators whom we believe will be able to best serve you at this capacity. Additionally, we will have a staff director onsite throughout your rental time to answer all questions and manage the venue for you.
What are the restrictions on decorations?
We do not allow glitter, confetti (some confetti may be allowed, ask for clarification), cornmeal, loose straw, dark flower petals, real candles (except when used in glass cylinders), mylar balloons, dried flowers, sprinkles or any non-biodegradable products. We do not allow staples, nails, screws, or duct tape on walls or floors. We find that the 3M command hooks are the best to use if you wish to hang anything in the venue. If you have any other decorations you want to use and are unsure if they are welcome, please contact us for clarification.
Are we allowed to have sparklers?
Yes! For a sparkler exit, we only allow 18-24” sparklers and must be lit 9’ away from the Pavilion in a designated area specified by The Butterfly Pavilion. All sparklers must be properly extinguished into a sand bucket provided by the venue.
How does clean-up work at the venue?
The Butterfly Pavilion staff will monitor the trash throughout the event to ensure a pleasurable and stress-free time with us. However, it is the client’s responsibility to ensure all event trash is taken out at the end of the evening. The client is also responsible for his/her belongings and all event decor brought in.
Do we need to purchase Special Event Liability Insurance?
Yes, we require all clients to present us with proof of wedding insurance 30 days before your event either through our preferred carrier or an approved carrier. Event insurance cost ranges between $125-$450 depending upon what you get covered.
Do you have onsite parking and do our guests have to pay to park?
Yes, we have enough onsite parking for your guests and additional vendors. Your guests will not have to pay to park at our facility.
Are pets allowed at The Butterfly Pavilion?
In most cases, yes. We love our four-legged friends, but we always need them to remain on a leash and it is the responsibility of the client to clean up after the pet. All pets must be attended at all times and cannot be left alone, even in a crate. We strongly encourage hiring a pet service to watch after and care for your pet. If a staff member finds any leftover remnants the next day, a disposal fee of $250.00 will be charged to the card on file
Can we take bridal or engagement photos before our event?
Yes! We include one private complimentary 3-hour bridal or engagement photo session time-slot on our property. Due to hosting events most weekends, all photo sessions need to be scheduled in advance.
Do you allow for candles?
Yes, all candles must be lit in an enclosed container and placed on a flat raised surface.
Do you include a sound system and microphones?
Does The Butterfly Pavilion have overnight accommodations?
Unfortunately, not at this time. We are happy to suggest our preferred hotels and places of lodging for your guests! Please inquire further for hotel recommendations.
Are our guests allowed to smoke or use e-cigarettes?
Yes, we have one designated areas outside for your guests; however, we are a non-smoking facility inside, including e-cigarettes. Please make sure all guests are made aware of our designated area in the back of the venue. We will provide two sand buckets for your guests to extinguish their cigarettes. It is the responsibility of the client to ensure their guests are adhering to The Butterfly Pavilion’s smoking policy.
How much do I need to put down to secure my date?
A 25% deposit is required at the time of contract signing.